Email Archiver

Name: NinjaOne Backup
Brand: NinjaOne
Rating: 4.8 (1442 reviews)

Immutable email archiving for Microsoft 365 and Google Workspace—built for compliance and continuity.

From compliance to recovery, email archiving that does it all

Compliance without complexity

Capture every message in real time with immutable journaling for Microsoft 365 and Google Workspace. Meet legal, regulatory, and business requirements with confidence using built-in policy controls and audit logging. No extra tools required.

Fast discovery, reliable recovery

Instantly search across mail, files, and chat with zero-latency eDiscovery, saved searches, and tagging. Streamline audits, investigations, and legal workflows while ensuring data is always recoverable when it matters most.

Automated retention

Apply customized retention policies by user, domain, or department. Support long-term governance, legal holds, and defensible deletion practices without manual intervention.

Features	NinjaOne SaaS Backup	NinjaOne SaaS Backup with Archiver
Incremental backup for continuous protection
Email journaling
Immutable storage
Advanced search
Search with attached documents
Granular restore options (i.e., point-in-time)
Real-time monitoring & alerts
Reporting dashboard
Retention policies	Flexible options	Fully customizable policies
Audit log
eDiscovery & saved searches
Tagging & alerting
Legal hold & data review process

Why NinjaOne Archiver?

Unlike standalone tools, NinjaOne embeds email archiving into your IT operations to enable backup, patching, monitoring, and automation from one unified console. That means fewer tools, faster response, and lower overhead.

Customers love NinjaOne

0 %

saved time on manual tasks through automation

0 %

reduced ticket volumes and resolution times

0 %

replaced 3-4 tools with NinjaOne

Archiver Key Capabilities

Real-time journaling

Capture every email as it’s sent or received to maintain a complete, tamper-proof record—even after employee departure.

Lightning-fast eDiscovery

Search across email, chat, and files with zero-latency performance. Save and tag queries for fast retrieval and efficient legal workflows.

Legal holds

Preserve critical data during litigation by suspending retention rules to prevent deletion.

Custom retention policies

Apply and automate retention rules by user, department, or domain to meet compliance requirements with precision and consistency.

Platform integration

Unlike legacy systems or bolt-on tools, NinjaOne Archiver works hseamlessly with NinjaOne Backup for full data protection without added complexity.

Proactive alerts

Receive notifications when new emails meet saved search criteria—helping you detect issues early and stay ahead of compliance risk.

Built for Compliance.
Powered by NinjaOne.

AES-256 encryption & TLS 1.2
Immutable WORM storage with full audit trails
MFA & role-based access controls
Support for GDPR, HIPAA, NIS2, SOC2 and more.
Fully cloud-native. No on-prem infrastructure required.

Discover value in 5 minutes.

NinjaOne and Vetcor partner to manage 15,000 endpoints across more than 850 clinics

Events, Updates, and Resources

Resources
/ Jul 29, 2024

ESG Economic Validation Report 2024

Press
/ Jun 2, 2025

NinjaOne Completes Acquisition of SaaS Backup and Data Protection Leader Dropsuite

Resources
/ Jun 11, 2024

Ransomware: The Perils of Waiting to Backup

This is why customers love us

100,000

Endpoints managed

“NinjaOne is a scalable solution. It’s built on a modern SaaS architecture and it’s future-proof.”

40%

More Cost Effective

“NinjaOne’s price point is 40% less than any other endpoint management tool on the market, while being more powerful and easy to use.”

10-15

Tools Replaced

“Before, I needed 10-15 different tools to execute what NinjaOne does in its centralized, single pane of glass.”

30%

Less time for patching

“We observed a 30% reduction in the time taken for patch deployments compared to our previous solution.”

2,000

Endpoints managed

“NinjaOne gives me much more flexibility and security in my work”

30%

Annual ROI

“[NinjaOne] has already shown its value in ROI…it’s at least a hundred thousand dollars annually.”

24x

Faster Endpoint Management

“Our processes have become 24x faster with NinjaOne.”

20-40

Hours Saved Each Week

“Leveraging the automations feature within NinjaOne has enabled me to save upwards of what would likely be 20 to 30 to even 40 hours per week.”

NinjaOne Integrations

Rated #1 on G2

G2’s No.1-Rated Online Backup

Protect your data with seamless, automated backups

With industry-leading reliability and visibility, NinjaOne Backup ensures your backups are continuously monitored so you can recover quickly and confidently.

“NinjaOne’s hybrid backup options, supporting both cloud and local environments, enabled us to consolidate multiple backup utilities into a cohesive system. Managing these critical tasks has never been easier.”

Greg M.,
Director of Information Technology

	NinjaOne	Average Ratings
Likelihood to Recommend	9.6	8.6
Product Going in the Right Direction?	9.9	8.5
Ease of Admin	9.4	8.8
Ease of Doing Business With	9.7	8.9
Quality of Support	9.6	8.7
Ease of Setup	9.5	8.9
Ease of Use	9.5	8.9

Customers rate us #1 in Unified Endpoint Management, RMM, and Patch Management

Ready to automate the hardest parts of IT?

Resources

FAQs

What is email archiving?

Email archiving is the process of securely storing emails in a tamper-proof, searchable format to preserve communications, meet compliance, and support legal or HR investigations.

How is email archiving different from email backup?

Backups are designed for data recovery in case of loss or disaster. Email archiving, on the other hand, is optimized for long-term retention, legal hold, and fast discovery of emails even if they’ve been altered or deleted from the mailbox.

How does NinjaOne Email Archiver help with compliance?

NinjaOne Archiver captures every message in real time, stores it immutably, and enables audit-ready tools like legal hold, advanced search, tagging, and retention policies to support HIPAA, GDPR, and more.

What data is captured and stored with Archiver?

All inbound and outbound emails, along with attachments and metadata, are captured at the server level using journaling. This ensures even deleted messages are preserved.

What is immutable storage and why does it matter?

Immutable storage prevents archived data from being changed or deleted. This guarantees data integrity for audits, legal reviews, and regulatory requirements.

How long can I retain archived emails?

NinjaOne Archiver offers flexible retention from 30 days to over a decade, or indefinite. You can set policies by user, department, or domain to meet internal and external compliance needs.

Can I search and retrieve emails instantly?

Yes. Archiver includes lightning-fast eDiscovery tools that let you search across email content, attachments, sender/recipient, and more. Saved searches and tagging streamline recurring investigations.

What regulations does NinjaOne Email Archiver support?

NinjaOne Email Archiver helps organizations meet requirements for GDPR, HIPAA, NIS2, SOC2, and other legal or industry-specific data retention regulations.

What are common use cases for an email archiving solution?

Financial services: Retain and retrieve emails to comply with SEC Rule 17a-4 and FINRA regulations.
Healthcare: Securely archive Protected Health Information (PHI) in line with HIPAA requirements.
Education: Support open records requests and maintain institutional accountability.
Legal firms: Facilitate eDiscovery, litigation hold, and evidence preservation.
General business: Streamline audits, incident response, and knowledge retention.