The (Re)Evolving MSP Software Stack in 2021: Statistics on What Tools are In and Out

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Jonathan Crowe      

What big changes are MSPs planning to make to their software stacks in 2021? The results of our recent survey give an idea of what the most popular new additions might be — and there are a few surprises.

There are few MSP topics more well-tread than "what should be in your stack?" The question is a regular fixture on r/msp and in other community forums. And no wonder! MSPs have a staggering number of tools and solutions to choose from, with more vendors and products being welcomed to the Thunderdome every year.

Case in point: Our updated 2020 Guide to MSP Software covered over 90 tools across 12 different categories — and I'll be the first to acknowledge that guide was nowhere close to being comprehensive. So, safe to say knowing what tools you need and figuring out which ones are the right ones can be an extremely daunting task — especially when you've got your nonstop job taking up all your bandwidth and a hundred fires that need putting out now.

With that in mind, it's easy to understand why so many MSPs turn to asking peers for their opinions and trying to understand what others are doing before they pull the trigger on any big moves of their own.

To help facilitate that even further, we recently launched a survey asking MSPs to tell us what changes they have planned for their software stacks, along with what specific tools are at the top of their 2021 wishlist.

We shared the results of the survey (based on 184 responses) during our recent MSP Live Chat with Pax8 Director of Community Ken Patterson. You can watch the complete recording of that conversation below, or dive right into a high-level summary with the interactive charts that follow:



Benchmark: How happy are MSPs with their current software stack?

If you do the majority of your product research on Reddit, this first finding may surprise you. As you can see by looking at the first column below, overall, MSPs are pretty satisfied with the tools they currently have. Nearly two-thirds of respondents rated their satisfaction a 4 or 5 out of 5.

So everything's peachy? Well, sort of but not quite.

Looking at the second and third columns, you can see that slightly more than half (51%) of the MSPs who responded:

  1. Don't feel like they're fully utilizing the products in their stack
  2. Don't think they're getting great return on investment


Click to expand


Half of MSPs don't feel like they're fully utilizing the products in their stack or that they're getting great ROI.


That's a significant sign that things need improving, and an indication that the increasing complexity of the average MSP's technology stack may be catching up to folks.

Having too many products (shiny object syndrome) and/or products with sprawling feature sets may be a contributing factors behind for poor utilization, for example. Solutions that require large investments in training and implementation, meanwhile, may be dragging down ROI.

How many MSPs are planning on changing up their stack in 2021?

Click to expand


Answer: The vast majority — nearly three out of four.

  • One quarter are solely planning on adding tools to their stack
  • 8.5% are planning on slimming down their stack by removing or consolidating tools
  • 40.3% are planning a combination of both


Top hurdles to adding new MSP tools

Click to expand


So, for those who are planning on making changes to their stack, what hurdles do they expect? Or, for those hesitant to make a change, what perceived challenges are holding them back?

The clear top challenge for nearly a third of our respondents is a lack of time to properly research and evaluate their options. During the Live Chat, I used a saying that many people have used to describe launching a startup — as an MSP, building out your stack is kind of like putting together a car while you're driving it down the highway. Or, to use another cliche phrase, it's difficult to work on your business while you're up to your ears working in it.

Finding spare time isn't the only challenge, though.

Respondents also indicated that the thought of pouring technician time into implementation and training can also be daunting. As is the thought of having to sell clients on new products and services, or justifying increases in cost.

On the positive side, it's encouraging that few MSPs see "making the business case" as a significant hurdle to making stack adjustments — perhaps an indication that many of our respondents are either owners, themselves, or employees at relatively smaller shops that benefit from a lack of red tape.


What tools are most commonly included in a MSP software stack?

Here's the breakdown, according to our survey. Note: This list is obviously far from comprehensive.

  1. Remote access
  2. RMM
  3. Backup
  4. Endpoint security (AV, EDR)
  5. Email security
  6. Managed firewall / UTM
  7. SaaS backup (O365, etc.)
  8. Quoting/invoicing
  9. PSA
  10. Accounting
  11. DNS filtering
  12. Documentation platform
  13. Additional network monitoring
  14. Help desk / Ticketing (if not PSA)
  15. Asset management
  16. IaaS (Azure, etc.)
  17. CRM
  18. Security awareness training
  19. Mobile device management
  20. MDR
  21. QBR reporting
  22. SOC-as-a-service


  • As you can see, it's likely that these results point to a large number of respondents being one-man or smaller shops.
    • Roughly only half of respondents reported having basic invoicing and bookkeeping/accounting software. Perhaps it's possible the latter is being outsourced?
    • Only a third are utilizing asset management to surface project work and upgrade opportunities.
    • Only a third are providing infrastructure-as-a-service (IaaS) solutions.
  • For all the focus on security, the majority of MSP offerings appear to be remain rather basic. Just slightly more than 10% are offering managed detection and response (MDR) services, and just under 10% are offering SOC-as-a-service solutions.

MSP product stack statistics


Top 5 tools on MSPs' 2021 wishlist

  1. PSA: 21.7%
  2. Mobile device management: 20.6%
  3. IaaS (Azure, etc.): 19.4%
  4. Additional network monitoring: 18.9%
  5. SOC-as-a-service: 17.1%

In addition to asking what tools are currently in their stacks, we also asked MSPs to share what tools were at the top of their list to either add or replace next year.

As you can see, many MSPs who currently don't have a PSA are planning on adding that central piece to their stack. In addition, MDM, IaaS, and additional network monitoring (think Auvik or Domotz) are high on the list, perhaps showcasing the need to adapt to changing and more flexible workplace environments.

SOC-as-a-service rounds out the top 5 as demand for security remains high and vendors find ways to make solutions previously confined to enterprise customers more affordable and migrate them downstream.

See the interactive chart below to compare the full "current stack" list against the wishlist for 2021:


Click to expand


Looking to make a change to your stack in 2021?

Download our 2020 Guide to MSP Software to see ratings for 90+ products across 12 software categories, including RMM, PSA, remote access, backup, endpoint security, and more.

best msp software 2020


5 Bite-Sized Ways to Improve Your Business Every Week

NinjaOne Newsletter

Join fellow growth-minded MSPs and feed your business with new tips and tutorials delivered straight to your inbox.

Don't miss any promotions, free tools, events & webinars and product updates. Subscribe to receive the NinjaOne Newsletter.