Ninja’s Latest Feature Update Saves You Hours of Documentation

ninjaone-social

automate IT documentation NinjaOne logo

Since the addition of custom fields to Ninja, we’ve had the ability to read from and write to device-level custom fields via scripts and the terminal. Organization-level custom fields (available as part of Ninja’s documentation functionality) have always been readable via scripts, but up till now they have not been writable.

With Ninja’s 5.3.5 release, we’ve added the ability to write to organization-level custom fields via scripts or the terminal for automatic documentation. The 5.3.5 release is available in CA / OC / EU instances today and will be available in NA on September 21st.

Save yourself hours of manual documentation and automate IT documentation

Frequently there is data that would be useful for scripting across all or many endpoints in an organization. This information can be collected and added to NinjaOne manually, but allowing organization-level custom fields to be written via script allows for almost unlimited possibilities for automated documentation.

A few real-world use cases for writing to organization custom fields include:

  • Extracting license keys from existing endpoint setups and documenting those license keys automatically.
  • Extracting and documenting tenant IDs for applications like Azure, Printix, Keeper, and other multi-tenant solutions.
  • Extracting and documenting application, tool, and hardware configurations as an XML, YAML, or JSON blog from the endpoint.

The most critical benefit of this new feature is users’ ability to automate tasks like these and save their team from spending hours on manual documentation. For more advanced users, these extracted license keys, tenant IDs, and configurations can then be referenced in a script or with conditions to monitor and alert on changes, deploy software, or join a device to a tenant automatically.

How to write to organization custom fields in Ninja

1) Appoint a delegate machine

Writing to organization custom fields requires the use of a delegate. This stops multiple devices from writing to an organization-level field simultaneously which could cause unintended outcomes. Delegates can be set up in the organizations tab, under documentation.

 

2) Setup your custom field

You’ll need an organization-level custom field to write to. These fields are set up as forms in the Documentation app. To write to a field via script or terminal, you’ll need to set the scripts field to ‘Write Only’ or ‘Read/Write’.

Setting read status for scripts

 

3) Write your script

This update added three new commands for scripting in Ninja:

  • Ninja-Property-Docs-Set $TemplateID “$DocumentName” $AttributeName
  • Ninja-Property-Docs-Set-Single “templateName” “fieldName” “new value”

To make this more real-world, let’s outline what it may look like to automatically document an Azure tenant ID with Ninja.

Let’s assume we’ve assigned our delegate and created the document below.

ad documentation example 1

 

Let’s write our script:

  • The Template ID / Name is “Active Directory”
  • The Document Name is “Tyrell Active Directory”
  • The Attribute Name is azureTenantID

 

$tenantId = (Get-AzureADTenantDetail).objectId

Ninja-Property-Docs-Set ‘Active Directory’ ‘Tyrell Active Directory’ azureTenantID $tenantId

4) Deploy your script

Finally, you need to deploy your script on the appropriate delegate endpoint. Once the script has been run, the script will write to the organization-level custom field and complete with success.

We then run this on our delegate machine to update the template.

ad documentation example 2

Want to see Ninja in action?

Watch a short free demo, or try these features out for yourself by signing up for a no-obligation free trial.

 

Next Steps

Building an efficient and effective IT team requires a centralized solution that acts as your core service deliver tool. NinjaOne enables IT teams to monitor, manage, secure, and support all their devices, wherever they are, without the need for complex on-premises infrastructure.

Learn more about NinjaOne Endpoint Management, check out a live tour, or start your free trial of the NinjaOne platform.

You might also like

Ready to become an IT Ninja?

Learn how NinjaOne can help you simplify IT operations.

Watch Demo×
×

See NinjaOne in action!

By submitting this form, I accept NinjaOne's privacy policy.

NinjaOne Terms & Conditions

By clicking the “I Accept” button below, you indicate your acceptance of the following legal terms as well as our Terms of Use:

  • Ownership Rights: NinjaOne owns and will continue to own all right, title, and interest in and to the script (including the copyright). NinjaOne is giving you a limited license to use the script in accordance with these legal terms.
  • Use Limitation: You may only use the script for your legitimate personal or internal business purposes, and you may not share the script with another party.
  • Republication Prohibition: Under no circumstances are you permitted to re-publish the script in any script library belonging to or under the control of any other software provider.
  • Warranty Disclaimer: The script is provided “as is” and “as available”, without warranty of any kind. NinjaOne makes no promise or guarantee that the script will be free from defects or that it will meet your specific needs or expectations.
  • Assumption of Risk: Your use of the script is at your own risk. You acknowledge that there are certain inherent risks in using the script, and you understand and assume each of those risks.
  • Waiver and Release: You will not hold NinjaOne responsible for any adverse or unintended consequences resulting from your use of the script, and you waive any legal or equitable rights or remedies you may have against NinjaOne relating to your use of the script.
  • EULA: If you are a NinjaOne customer, your use of the script is subject to the End User License Agreement applicable to you (EULA).