Reliable Email Backup Software with NinjaOne for Always-On SaaS Protection

Email backup involves securely storing copies of emails, attachments, and calendars to enable recovery if data is lost, deleted, or compromised. It’s essential for protecting against cyber threats, ensuring compliance, preserving communication after employee departures, and maintaining business continuity during outages. It also helps manage storage by archiving older data.

NinjaOne’s email backup securely protects Microsoft 365 and Google Workspace by using secure APIs without storing credentials. It automatically backs up emails, attachments, calendars, and contacts on a customizable schedule, storing encrypted data off-site. Users can perform point-in-time restores of individual messages or mailboxes, with real-time monitoring, alerts, and audit logs ensuring integrity and compliance.

NinjaOne’s email backup offers greater control and protection than native archiving. Unlike archiving, which is tied to user accounts and may be lost if deleted, NinjaOne stores backups separately, allowing recovery of specific emails or mailboxes even after account removal. It’s ideal for guarding against data loss, deletions, and ransomware.

Yes, NinjaOne allows you to easily search and filter backed-up emails. Its web-based interface includes powerful search tools that let you quickly find specific emails, contacts, or calendar items using keywords, dates, sender/recipient info, and other filters. This makes it simple to locate and restore exactly what you need—whether it’s a single message or an entire mailbox.

NinjaOne’s cloud email backup is highly secure, using end-to-end encryption, secure authentication (like OAuth), and off-site, hardened data centers. Role-based access, activity logs, and audit trails help prevent unauthorized access and ensure data protection against loss, breaches, and ransomware.

NinjaOne supports email backup for major platforms including Microsoft 365 (Outlook and Exchange Online), Google Workspace (Gmail, Contacts, and Calendar), on-premises Microsoft Exchange servers, and any email service that uses IMAP or POP3 protocols.

Yes, NinjaOne allows you to restore individual emails or attachments from the backup, providing granular recovery options without needing to restore the entire mailbox.

Email backups should ideally be performed daily to ensure minimal data loss and up-to-date recovery points. However, the frequency can be adjusted based on your organization’s data retention policies and recovery needs.

Yes, NinjaOne’s email backup is designed to support compliance with data regulations such as GDPR, HIPAA, and other industry standards by offering secure storage, access controls, audit logs, and data retention policies.

Yes, if an employee leaves the company, you can still access their email backups as long as their data was backed up before account deletion. NinjaOne allows administrators to retain, search, and restore emails from former employees for compliance, legal, or operational needs.